Positions
PROGRAM MANAGER (Part-time) - Posted March 1, 2023
The Historic Preservation Education Foundation (HPEF, hpef.us) seeks to hire a part-time Program Manager beginning in May 2023.
HPEF is a nonprofit organization that enhances public awareness and understanding of historic buildings and sites and encourages their appropriate preservation. Since 1986, the organization has been a leader in providing educational opportunities and materials for the historic preservation community. HPEF has hosted and sponsored more than forty conferences, workshops, publications, and tours with local, national, and international partners.
The position of Program Manager is entirely remote with occasional, limited travel required. Time commitment varies by the organization’s schedule, in particular for the Partners in Training grant program, but averages 12 to 15 hours per week. The Partners in Training program has a specific annual schedule; therefore, while hours may vary, the timing of additional hours is predictable on a quarterly basis.
Ideal candidates will have a background in historic preservation and experience with management and administration of nonprofit organizations and grant programs. Salary range: $30,000 - $40,000 (annually, part-time), commensurate with experience.
To apply, please submit a cover letter, resume, and contact information for three references to: info@hpef.us. Applications are due March 24, 2023. Select applicants will be interviewed via Zoom during the week of April 3, 2023. Download a pdf of this announcement.
PROGRAM MANAGER RESPONSIBILITIES
1. General Administration
Organize and prepare minutes of HPEF Board meetings (approximately six per year).
Maintain all HPEF records and digital archives.
Manage financial records for coordination with HPEF bookkeeper and tax accountant.
Assist with other filing requirements for nonprofit status (state/federal).
Assist with management of a cooperative agreement and associated task agreements.
Respond to general inquiries from the public.
Other tasks as required by HPEF programs.
2. Partners in Training (PiT) Program Administration. The PiT program expands the mission of HPEF through the support of other partner organizations. It provides the opportunity to disseminate funded content on the HPEF website, and permits HPEF to support the technical training needs of the historic preservation field. Specific tasks associated with this program include:
Coordinate and distribute calls for proposals (two to three times per year).
Communicate with potential applicants throughout open call period.
Receive applications; follow up as required.
Coordinate and document review by PiT review panel (typically three HPEF Board members).
Send notification to applicants.
Prepare grant agreements.
Coordinate payments.
Conduct ongoing monitoring of projects to support grantees and ensure compliance.
Administer project closeouts.
3. Partners in Documentation (PiD) Program Administration
Partners in Documentation (PiD) is a new HPEF program that buildings on several past projects led by HPEF Board members and Program Director. The goal of PiD is to partner with historic preservation programs at universities and colleges to support completion of Historic American Building Survey (HABS), Historic American Engineering Record (HAER), and Historic American Landscape Survey (HALS) documentation, particularly with a focus on modern historic landmarks. Program Manager responsibilities will be similar to those identified for the PiT program, above, although anticipated to initially involve only one call for proposals per year and less time for administration.
4. Online Presence.
The HPEF website is hosted on Squarespace and is a primary conduit through which the organization interacts with the public. Upkeep and posting of new materials are essential to HPEF’s visibility and the fulfillment of its mission. Tasks associated with HPEF’s online presence and website management are as follows:
Expand HPEF’s presence in social media networks (building upon its Twitter feed) through which organizational announcements, calls for proposals, and other postings can be circulated.
Perform ongoing system maintenance and backup, WordPress and SQL database updates and security, and procurement and maintenance of secondary services such as file storage through Dropbox, payment through PayPal, and video storage through Vimeo or YouTube.
Coordinate and place new content (print and multimedia) developed by others. Content may include reports from Partners in Training projects, HPEF special projects, and HPEF archival materials.
Note: substantial website upgrades or changes may be undertaken by others on behalf of HPEF, depending on capabilities of the Program Manager.
5. American Institute of Architects (AIA) Continuing Education Services (CES) Provider
Manage status as an AIA CES Provider.
Maintain Preservation Brief quiz series: HPEF program offers continuing education units through successful completion of Preservation Brief quizzes hosted on the HPEF website. Maintenance of this program includes:
Working with HPEF Board members to develop quizzes based on Preservation Briefs.
Corresponding with participants.
Grading, reporting, and retaining archival versions of results.
Managing HPEF’s AIA CES account.
For future conferences or events, manage application of AIA CES credits for new HPEF course offerings through the AIA process.
To date, HPEF has created twelve quizzes based on NPS Preservation Briefs. Approximately ten additional quizzes, created by HPEF Board members and staff, are anticipated to be developed, submitted to the AIA, and hosted on the HPEF website.
6. Special Projects
Undertake Board-requested research.
Explore new project opportunities such as workshops, conferences, and publications.
Support the Board in realization and management of project opportunities, such as the Preserving the Recent Past conference series. Engagement by the HPEF Program Director in major efforts such as a conference will be considered as an additional task, for which a specific fee will be determined on a per task basis.
