Partners in Training Proposal Guidelines

Grant Stipulations

HPEF awards individual grants ranging from $5,000–$20,000, representing a maximum of 50 percent of the total project cost. The proposed project must be implemented within two years of the signed agreement. Typically, 50 percent of the award is provided after receipt of a signed agreement between the grantee and HPEF; the remainder is released after the grantee submits a final report that is approved by HPEF. At the present time, HPEF is only considering proposals for projects undertaken in the United States.


  1. The proposed project must represent an important or emerging technical preservation topic not fully addressed by others.

  2. The proposed project must be distinct from the applicant's from ongoing activities (e.g., annual meetings of organization).

  3. The proposed project must be undertaken in the United States and the applicant organization must be based in the United States.

  4. The proposed project must be implemented in 2020 or 2021.

  5. The applicant organization must demonstrate previous successful experience planning and implementing events of similar structure and scale.

  6. The person who will assume the primary role in design and implementation of the initiative must be identified and must be qualified (Initiative Chair).

  7. The commitment of the primary institution or organization and any key partners must be demonstrated.

  8. The proposed budget must be reasonable and realistic.

  9. Proposals requesting funds to underwrite direct construction costs and wages are discouraged.

  10. Preference will be given to projects that are matched with other funds.


The Fall 2019 Call for Proposals is now open. It will close on November 1, 2019, and decisions will be announced in mid-December 2019. 


Complete an online application form and submit materials.  

HPEF Partners in Training Call for Proposals Announcement - Fall 2019 (pdf).

For additional information about the program, or to receive notification of the next open call for proposals, please contact